05 Jun Giving Constructive Criticism: A Guide for Managers
A meeting without notice can cause people to feel intimidated and unprepared for the feedback they are about to receive. Schedule a meeting in advance and let them know what it is you want to discuss, giving them adequate time to prepare.
Keep it Private
Never give constructive criticism in public. It should always be in private, so the person doesn’t feel singled out or exposed. If it is in front of others, it runs the risk of becoming destructive criticism and can cause demotivation.
It’s essential you clearly outline what the problem is. If you talk around the issue, chances are you will confuse. Stay focused on the point and encourage them to come up with solutions.
Address Issues in Real Time
If left unsaid, the problem will only repeat, so don’t put off addressing the issue. You can avoid much more critical matters by dealing with issues as they occur. The earlier you deal with them, the better for everyone involved.
Focus on the Situation, Not the Individual
It’s vital your feedback doesn’t sound like you are criticising someone’s personality. Instead, focus on their actions and behaviours and how they can improve their performance. Give examples to the employee of their behaviour while handling a specific situation and alongside encouraging them to come up with their own, give them a solution as to how they could have dealt with it better. By doing this, you aren’t criticising them; you are suggesting ways to improve their performance and providing the kind of guidance and support required by a manager.
Depending on the nature of the issue, suggesting retraining is a great way to offer a follow on support, refresh their memory and increase their level of knowledge. No one knows everything, and there is room for improvement in us all.
End by Summarising
Briefly go back over what you said, ensuring you mention the positive elements as well as the negative. For the person on the receiving end of the constructive criticism, it can be overwhelming, and they may forget some of the points you have gone over.